Medieval Fair of Norman header


Participant Information

Important Dates:

 

EXTENDED TO DECEMBER 9    

ALL Vendor applications are due. (Info & Rules, App System)

 

January 15       Acceptance/reject notices will be sent.

February 15     ALL fees due.  A $50 late fee will be charged after this date.

March 3           Last day to withdrawal with refund (less $25 fee).

Please note: If payment is not received by March 3rd (the withdrawal deadline) your space CAN be reassigned to another vendor.

March 28          Food Vendor Set-up day

                          (Electricity not available until after 3 pm Thursday 3/30)

March 30          Set-up day

March 31, April 1 & 2    Medieval Fair,  10 a.m. – 7 p.m.

April 17             Food and game commissions due. 

 

 

Vendors:

Artists, Food Vendors, Game Vendors

 

Vendor Applications - MUST be submitted through the new online system at mis.medievalfair.org

 

Past year application forms will not be accepted. 

 

 

ALL vendor types pay a $15 nonrefundable application fee for each application. Only one booth location per application allowed. Only one application per booth allowed.

 

     Read this first!

Please review the Information, Rules and Procedures carefully before submitting your application (PDF) (#12 is new and other items have been tweaked or changed. It is in your best interest to thoroughly read and understand this document!)

 

NEW! ONLINE SUBMISSIONS SYSTEM!

 

  1. Gather all your information including photo files or website links.
  2. Go to https://mis.medievalfair.org// and Create an Account
  3. You will receive an e-mail message with a confirmation link to activate your account that must be activated before you may submit an application. (If you get an error confirming your email address such as 'bad token' PLEASE click the link to request a new confirmation token.  The system will NOT allow you to fully submit your application until the email has been confirmed.)
  4. Create a Food Vendor, Artisan, or Game Vendor Application. **Artists - if your "Percent of Products to be Sold" does not total 100% it will not allow you to save and continue. Do NOT input decimal points or percentage symbols in this field.  If it is 80% only enter the number 80.  **Even if you don't upload any photos, click SAVE on that page to move to the next page of the application.  Including at least one photo is STRONGLY encouraged since there are new members on the vendor jury this year.
  5. Once completed, and reviewed the final step is to SUBMIT your application.  Scroll to the bottom, check the "I certify..." box, find the bright green submit button, submit application.  If you don't complete the final SUBMIT step we won't receive your application!
  6. After you submit you will be sent to a payment page where you may pay by credit card.  If you prefer to mail a check or money order, download and print your payment form  to send with your application fee. 

 

Highlights

  • Liability insurance is required of ALL vendors.
  • Smoking is not permitted at the park
  • Artists- we are a juried craft show. Please consider applying if your work meets the following criteria.
    • Handcrafted items or art
    • Quality of workmanship
    • Inclusion of a European Medieval theme
    • No manufactured, commercially produced, flea market or imported items unless the Jury rules them to have special relevance to the European Middle Ages.
    • No plastic items, no wooden toys or toy swords that are not hand-crafted by you, no replica guns, and no University of Oklahoma trademark items (unless you can provide a copy of your licensing agreement)

There is a nonrefundable $15 Application Fee due with ALL applications. Remaining fees (space, rentals, electric, advertising) will not be collected until AFTER you have been accepted. ALL artists, not just the new ones, must submit a complete list of products or services.

A processing fee of $25 will be charged for ALL returned checks. A $50 late fee will be charged for ALL payments received after their due date.

Sample costs to give you a general idea:

 

Artisan Regular Row Space 12x12 $190

Artisan Regular Row Space 12x24 $315

Artisan Wandering Space $145

Artisan Free Standing Space (can sell from 2 or more sides) $215 plus $0.60 per square foot (including space for your rope lines)

Food Vendor $515 plus 20% commission

Snack Vendor $290 plus 20% commission

Food Wandering Vendor $215 plus 20% commission

Game Vendor, no space fee, 20% commission

 

Optional fees:

Electric, Artisan, $50 (very limited availability)

Electric, Food, 110v service $100, 220v service $125

Tent Rentals $135 to $300 depending on size

Table Rentals $10 each

Program Advertising $100 to $700 depending on size

 

Here is a great resource on "being more medieval".  Rosalie's Medieval Stallholder Help

 

 

 

Performers - Applications Due Oct. 15!

This is the information you will need to have ready

to submit your online application -->(Proposal Requirements document (PDF))

 

NEW! ONLINE SUBMISSIONS SYSTEM IS READY!

Even if you have already submitted an email proposal please submit one in the new system as well. This will give the Entertainment Jury the ability to view ALL applicants before the jury meeting.

 

  1. Read the Proposal Requirements document (link above) and gather all your information.
  2. Go to https://mis.medievalfair.org// and Create an Account
  3. You will receive an e-mail message with a confirmation link to activate your account that must be activated before you may submit an application. (If you get an error confirming your email address such as 'bad token' PLEASE click the link to request a new confirmation token.  The system will NOT allow you to fully submit your application until the email has been confirmed.)
  4. Create a Performance Application
  5. Once completed, reviewed, and confirmed the final step is to SUBMIT your application.  Scroll to the bottom to find the bright green submit button.  If you don't complete the final SUBMIT step we won't receive your application!

Stage and street performers please note:

Entertainment for the Medieval Fair is selected by a jury process.  The Medieval Fair is a medieval festival and not a renaissance festival.  The flavor is as different as chocolate is to vanilla.  The year is 1360 in Avalon England near Glastonbury Abbey and King Edward III has just signed a peace treaty with France.  The Entertainment Jury is focused on selecting quality acts that best fit our theme as well as our mission statement “To ignite the spark of curiosity that leads to lifelong learning through educational entertainment.”  The Medieval Fair is a program of the University of Oklahoma Outreach.  All performances and content should be appropriate for general audiences, i.e. Rated G.

 

 

 

Volunteers

Have you ever wanted to be part of the magic that helps bring Medieval Fair to life?  We need volunteers to help in the site office, the information booth and with various tasks around the Fair.  This year's Medieval Fair is April 1, 2 & 3.  Volunteers are needed for setup the day before Fair, during the Fair, and also for take down the day after the Fair.  All shifts for all slots should check in at the Site Office at the center of the Park.  Closer to Fair there will be an online signup availabable at SignUpGenius.com (‘Find a Sign Up’ by searching for email address ameckart@ou.edu or click here.)
  • Office or Information Booth- Assist patrons and vendors with information about the fair
  • Souvenir Booth- Help with stocking and folding at t-shirt booth.
  • Ice Delivery- Deliver ice to food vendors. (20# bags)

Shifts: 9-11, 11-1, 1-3, 3-5, 5-7

Medieval Fair Cast

The Cast Program provides individuals an opportunity to learn about the history, customs, manners, music, dance and dress of the time period while developing improvisational acting skills in preparation for their performances at the Fair.  Read this for more details and to see the rehearsal schedule, "About The Cast".

 

Want to show off your inner Knight or Lady, Jester or Musician?  Audition to be part of the 2017 Medieval Fair cast on Sunday, Oct. 23, 2016 in the Sooner Room of the Oklahoma Memorial Union. 

1.  Let us know if you'll be there and get more details at the Facebook event page.

2.  Sign up for your preferred audition time slot at Signup Genius.

3. Create an account and complete your application ahead of time at mis.medievalfair.org.

 

Work/Workers Wanted

We have a "vendors needing workers and workers needing work" list. If you would like to be added to this listing contact Ann Marie Eckart at ameckart@ou.edu with a description of your need and your contact information. You will be added to an email list to receive the list as it is updated.

Where to stay:

Check out Sooner Suites for your lodging during the Medieval Fair.

RV Parking is available at Lloyd Noble Center. Click here for more details and a link to their website reservation form.

Go to the Norman Convention and Visitors Bureau's website for hotel information. 

Also, La Quinta Inn & Suites is offering a special rate for participants.  Call 405-579-4000 for more details.

 

 

 

 

.The herald leads the Royal Parade through Medieval Fair.

December 1, 2016 - Vendor Applications due - Artists, Food Vendors, Game Vendors

          Read this first!: Information, Rules and Procedures document

 

Working Map 2017

     (updated Oct. 20, 2016)

 

 

 

The University of Oklahoma Outreach
1700 Asp Ave.
Norman, OK 73072
(405) 325-8610