SEE ABOVE this line for link to draft 2023 working map.
UPDATE: Last minutemap changesas of March 26, 2023. See link above. Be sure to check your location before setting up by picking up your vendor packet at the office. The 2023 Medieval Fair will be held March 31, April 1 & 2 at Reaves Park, 2501 S Jenkins Ave., Norman, OK 73072, 10am - 7pm all three days.
APPLICATIONS for 2024 will go live at the end of August and be do at the beginning of November.
Read This First! Info, Rules & Procedures
Email MedievalFair@ou.edu with any questions or concerns you may still have after reading the Info, Rules & Procedures.
November 25th – ALL Vendor and Performer Applications due
January 15th - Accept/Reject notices to be sent (may be as early as Dec. 1st if ALL applications are in on time)
February 15th – Vendor payments due
March 1st – Last day to withdraw. Proof of insurance due (if required).
Tuesday before Medieval Fair – Food Vendors may set up.
Wednesday before Medieval Fair - Artisan Vendors may set up (rental tents not guaranteed in place until Thursday)
March 31st, April 1 & 2, 2023 Medieval Fair! 10am - 7pm
Monday after Medieval Fair – Mandatory hotel & sales report due from ALL Vendors.
May 8th – Commission payments due from Food & Game/Ride vendors, booth fee balance due from Norman Breweries.
(For those of you that are new or those that aren't quite sure how to convert your renaissance festival/fantasy fair look to an educational type medieval fair... the link we had before has been consumed by a bog monster. We're working on a new document for you. Keep checking back for an update.)
Please review the Information, Rules and Procedures PDF carefully before submitting your application. Important Note: ALL vendors, regardless of type, MUST report total sales dollars and hotel stay information to Medieval Fair Department post Fair every year. FAILURE to do so will result in ineligibility to participate in the future.
Food Vendors - Here is a Quick reference tool for health department requirements. This is a draft and not an official document which is subject to change but it is a good starting point. The 2022 price for a three day permit from CCHD was $100. Contact Cleveland County Health Department at email@example.com or call 405-321-4048 with any specific questions.
There is a nonrefundable $15 Application Fee due with ALL vendor applications. Remaining fees will not be collected until AFTER you have been accepted. ALL artisans, not just the new ones, must submit a complete list of products or services. IF the interactive website feature gets fixes, your product descriptions will be visible to patrons - please type carefully! INCLUDE PICTURES! Neither our patrons nor our jury have all 200 vendors memorized by name. Only one application per booth space allowed.
Applications must be submitted through the online system at mis.medievalfair.org.
ONLINE SUBMISSIONS SYSTEM!